NYSED: State Aid Homepage

Time 2020-06-20 07:05:02

Web Name: NYSED: State Aid Homepage

WebSite: http://stateaid.nysed.gov

ID:5557

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State Aid Office Mission: To determine and distribute the correct amount of State Aid to public school districts and BOCES in a timely manner, and provide accurate and timely data for use in State Aid projections. Latest News 06-17-2020 Reminder June 30, 2020 Expiration of Statute of Limitations on Certain State Aid Claims 06-12-2020 Information regarding SA-139 submissions 06-12-2020 Statewide Average Interest Rate Information regarding required submission of SA-132 (Bonds Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation. 05-21-2020 2020-2021 Charter School Basic Tuition and Supplemental Basic Tuition Listing of 2020-21 Charter School Basic Tuition and Supplemental Basic Tuition Rates. Definition of 2020-21 Charter School Basic Tuition and Supplemental Basic Tuition Rates. 05-12-2020 Special Apportionment for Salary Expenses to accrue to 2019-20 from 2020-21 Informational Memo to Superintendents ( 48 KB) Application for all Districts except NYC and Yonkers ( 20 KB) 05-12-2020 Public Pension Accrual Pursuant to Chapter 59 of the Laws of 2019 Informational Memo to Superintendents ( 44 MB) Application for all Districts except large 5 city School District ( 18 MB) 04-16-2020 URGENT: IMPORTANT NOTICE REGARDING FINAL COST REPORT SUBMISSIONS 04-16-2020 Urgent: List of district BOCES capital construction projects with Final Cost Reports due 6/30/2020 that had not been received at SED as of approximately 4/11/2020. ( 18 KB) 04-08-2019 Important Reminder Updating School District and BOCES SAMS State Aid Data for 2019-20 Aid and 2020-21 Projections 04-08-2020 2019-20 EPE Output Reports are now available within 2019-20 SAMS and to the Public. 04-03-2020 2020-21 State Aid Projections: Preliminary Estimate of 2019-20 and 2020-21 State Aids Payable under Section 3609 plus Other Aids are available on each district page. Pursuant to Executive Orders, the booklet and additional information will not be mailed to each district. Instead, all information is available online. The Definitions and Explanations of aids displayed on 2020-21 State Aid Estimates booklet is available. To access information for your district, visit the State Aid home page and enter your district name or the first six digits of your BEDS code in the search bar at the top left of the page Definitions and Explanations of aids displayed on the 2019-20 State Aid Estimates Link to your District's 2020-21 Aid Projections 04-02-2020 Reminder the 2019-20 Textbook, Software and Library Materials Aid will be Frozen April 30, 2020 This is a reminder to all districts that pursuant to NYS Education Law sections 701(6), 711(4), and 751(4), the 2019-20 Textbook, Software and Library Materials Aid will be frozen April 30, 2020. Therefore, districts are encouraged to review the 2019-20 IMA output report on the Web and submit any necessary ST-3 changes as well as Form A Schedule C changes relating to the Textbook, Software Library Aid calculations to State Aid via 2019-20 SAMS by April 15, 2020. Note: ST-3, Form A Schedule C and/or Form FB changes must be made in the 2019-20 SAMS software "Revision Data" Area. After making revisions in 2019-20 SAMS, please run the edit report and either provide a substantive explanation for the edit and/or make any changes necessary to eliminate the edit. Once explanations and/or necessary changes are made, be sure to click "Submit Changes" on the Change Submission Form. 03-31-2020 Clarification on 180-day Requirements in Light of Executive Orders 3/30/2020. For further questions regarding the 180 day requirement, please email 180days@nysed.gov. More information and guidance for other State Education program areas can be found on SED’s Coronavirus (COVID-19) information page(s). 03-30-2020 Provision of Services to Students with Disabilities During Statewide School Closures Due to Novel Coronavirus (COVID-19) Outbreak in New York State 03-18-2020 Additional Guidance on Statewide School Closures Due to Novel Coronavirus (COVID-19) Outbreak in New York State 03-04-2020 Regents Examination Dismissals for Grades Other Than 7-12 Commissioner s regulation §175.5 provides that school district officials may excuse students in grades 7-12 during the administration of Regents examinations even if an exam is not offered for that grade level if their class schedules are disrupted by the Regents examination schedule and if staff are needed to properly administer such examinations. This applies to grades 7-12 only, regardless of the grade configuration of the school. School district officials should review their current practices and ensure that the minimum instructional time requirement is being met. If grades other than 7-12 are being dismissed during the Regents exams, the dismissed time will not count toward the minimum. Please ensure that your schools are meeting the minimum number of days and hours. Under the revised regulations, you may use partial days for the impacted grades to meet the day and hour requirements. Under the rules in effect prior to 2018-19, full days of session would have been required in order for the time to count. 03-04-2020 2020-21 Model Calendar (updated 2019-20 version also available) In September 2018, the Board of Regents adopted an amendment to the regulations concerning the minimum instructional hour requirements for State aid purposes, consistent with Education Law 3604(7), commencing in the 2018-19 school year. The revised regulation may be found at Section 175.5 Minimum instructional hours and use of superintendents' conference days for State Aid. The model calendars and additional information may be found at New 900/990 Hour Requirement Information. SED has continued to review and improve upon the calendar. Please note that the 2019-20 model calendar should be completed and submitted in 2020-21 SAMS; we are providing a 2020-21 model calendar for districts to use in planning the next school year.  The 2020-21 calendar will not need to be submitted to SED until the 2021-22 SAMS year, it is only to be used for planning purposes at this time. These calendars are password protected and should not be modified in any way by any district. Please direct any questions to 180days@nysed.gov. 02-21-2020 ESSA Financial Transparency Reports The Office of Education Finance has posted a revised ESSA Financial Transparency Guidance for School Business Offices, superseding the version posted last month. The revised document makes the following changes/clarifications: Clarifies that Private Purpose Trust Fund expenditures and Interfund transfers should not be reported, rather than treated as an exclusion. Clarifies that Other Post-Employment Benefits (OPEB) should be reported, and included within the G2-All Other Benefits category. Corrects that accounts A2250.15, A2259.15, A2280.15, and F2259.15 should be reported in E1-Classroom Salaries rather than D1-Classroom Salaries . Corrects that A1240.15 should be reported in F1-Other Central Administration Salaries Inserts Appendix B, which was not included in the January version In addition, Appendix A and Appendix B has been posted in Excel format for your convenience. A training video will be forthcoming shortly. All materials may be found at the ESSA Financial Transparency site. For more information or answers to your questions, please contact (518) 486-2266 or ESSAFinTrans@nysed.gov 1-24-2020 2020-21 Executive Budget School Aid Estimates On The NYS Division of Budget Website Description of 2020-21 New York State Executive Budget Recommendations for Elementary and Secondary Education Definitions and Explanations of school aids displayed on the Executive Budget Estimates Change in Building Aid Estimates for Chapter 97 Projects To view your district's estimates enter your district 6-digit BEDS code or district name in the top left hand corner under View District Data. 01-02-2020 Reminder - Upcoming Deadline To guarantee inclusion in the February 15th database file, all changes to 2019-20 SAMS should be submitted by January 15, 2020. 12-16-2019 On December 6, 2019, Governor Cuomo signed Chapter 605 of the Laws of 2019 into law, which will allow SED to waive the days of session requirement on days for which school districts were required to close due to a properly executed local or state-level state of emergency. In some cases, this may mean that a used snow day that occurred during a declared state of emergency need not be made up, or that subsequent vacation days do not need to be re-purposed into a session day. This legislation is retroactively effective beginning with the 2019-20 school year (July 1, 2019). The State Aid Office will provide further information in the near future on how this change may impact your minimum instructional hour and days of session requirements, and what information will be necessary to confirm the proper execution of a state of emergency. 12-13-2019 2019-20 State Aid Output Reports now available within SAMS and to the Public. 10-17-2019 Statewide Average Interest Rate for Building Projects The Final Building Aid Statewide Average Interest Rate based on debt incurred by districts between 7/1/18 and 6/30/19. Building Aid Statewide Average Interest Rate Interest Rate Chart for Assumed Amortizations Explanation of how the statewide average interest rate is calculated, including a sample calculation. 900/990 Hour Requirement Information - Troubleshooting Tips Troubleshooting Tips for the 180 Day Calendar and Waiver Forms 10-03-2019 900/990 Hour Requirement Information - Instructional Time Waiver Minimum Instructional Hours Waiver for the 2018-19 through 2021-22 School Years 09-20-2019 Statewide Interest Rate for Assumed Amortizations of Transportation Capital Expenses for the 2019-20 Aid Year Transportation Capital Expense Statewide Average Interest Rates 09-13-2019 Latest Attendance News As a reminder, the Board of Regents has adopted an emergency amendment to the minimum instructional time requirement regulations instituting a waiver for school districts that cannot meet the minimum instructional hours because of safety and/or scheduling issues. The new SAMS claim forms for this waiver will be made available next week (the week of September 16th), and the Office of State Aid will provide two webinar sessions to demonstrate the forms and answer questions. More information, as well as the dates and times for the webinars, will be available when the forms are activated. In the meantime, school districts should continue to complete the model calendars for the 2018-19 school year for each separate school (and grade level, where appropriate). Please direct any questions to 180days@nysed.gov. 08-29-2019 2019-20 State Aid Calendar of Deadlines 08-22-2019 Bus borrowing information on Schedule F6 is required by September 4 in order for the State Aid Office to calculate a statewide average interest rate for transportation capital assumed amortization calculations. Information regarding 2019-20 SAMS Schedule F6 filing 08-19-2019 Information regarding required submission of SA-132 (Bonds Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation 08-19-2019 Information regarding SA-139 submissions 08-14-2019 Changes to the ST-3 Form for the 2018-19 School Year (2019-20 Claim year SAMS) List of changes to 2018-19 School Year ST-3 Form (2019-20 Claim Year) 08-12-2019 Now Available - 2019-20 Claim Forms are now available in SAMS For SAMS operating instructions/training materials, go to SAMS Training Materials 07-31-2019 Now Available - 2019-20 FTE Calculator of Student Full Time Equivalent Attendance 07-18-2019 Instructional Time Waiver The Board of Regents has adopted an emergency amendment to the minimum instructional time requirement regulations instituting a waiver for school districts that cannot meet the minimum instructional hours because of safety and/or scheduling issues. More information on this process will be forthcoming from the State Aid Office later this summer. In the meantime, school districts should continue to complete the model calendars for the 2018-19 school year for each separate school (and grade level, where appropriate). Please direct any questions to 180days@nysed.gov. 07-17-2019 Final Review of fall 2018 Enrollment and Free Reduced Price Lunch (FRPL) Counts Affecting your District’s State Aid ( 40 KB) 07-12-2019 2019-20 State Aid Handbook ( 754 KB) 06-30-2019 Statewide Average Interest Rate Information regarding required submission of SA-132 (Bonds Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation. 06-12-2019 NEW! 2018-19 and 2019-20 Model Calendar Spreadsheet Version 2.1 ( 411 KB) Note: Version 2.1 is for School Districts using a Superintendent’s conference day June 27, 2019 to avoid falling below 180 days. New 900/990 Hour Requirement Information (Effective Beginning with the 2018-19 School Year) 06-03-2019 Important Notice on Building Aid Form Submissions 05-31-2019 ESSA Financial Transparency Reports The ESSA Financial Transparency Report Preliminary Draft Guidance is now available for school district review. NYSED is providing a Feedback Period until July 17, 2019. If you would like to submit feedback, please see the survey link at the site above. Any questions may be directed to ESSAFinTrans@nysed.gov. 05-31-2019 Counting 180 Days of Session for 2018-19: Scheduling a Superintendent’s Conference Day on Thursday, June 27th 2019 Scheduling a Superintendent’s Conference Day after the June 2019 Regents Examination Period Important Reminder 2018-19 Textbook, Software and Library Materials Aid will be Frozen April 30, 2019 03-13-2019 On March 13, 2019, the Non-Allowable Pupil Decimal (NAPD) Preparation and Filing memo was emailed to all School District State Aid Designees. Additional information and a list of districts required to file the NAPD worksheet using 2018-19 school year data is now available. NAPD Information 1-16-2019 New Calendar Requirements for the 2018-19 School Year and Beyond In September 2018, the Board of Regents adopted a new minimum instruction requirement, which amended the previous requirement of a daily minimum number of hours for each of the 180 days (5.0/5.5 hours) to an annual aggregate number of hours over the period of 180 days in total (900/990 hours). To assist school districts in the development and tracking of their individual calendars, SED has developed a model calendar spreadsheet tool. Click here to view the model calendar and other information. 1-04-2019 Reminder - Upcoming Deadline To guarantee inclusion in the February Database file, all changes to 2018-2019 SAMS should be submitted by January 15, 2019 12-13-2018 The Resident Weighted Average Daily Attendance (RWADA) Aid Ratio for 2019-20 Projected Aid has been updated due to a change in the Statewide Average AV/RWADA. Please review the Resident Weighted Average Daily Attendance (RWADA) and RWADA Aid Ratios Report for the update. See the SAMS Public Reports to view the Output Report. 07-13-2018 Drop in Aid on 1718 PUB State Aid Output Reports Based on 1617 Enrollment Year High Cost Public STACs (see STAC Unit Homepage for details) 06-18-2018 Reminder June 30, 2018 Expiration of Statute of Limitations on Certain State Aid Claims 04-20-2018 Revised 180-day Requirement Regulations and Guidance Following the 60-day public comment period required under the State Administrative Procedure Act, on April 10, 2018, the Board of Regents adopted a revised version of Commissioner’s Regulation §175.5 regarding the minimum instruction required for the receipt of state aid based on the public comment received (click here to view the regulation and background). The Board of Regents also directed the Commissioner to work with individual school districts as they transition to implement the regulation. The revised rule will also be published in the State Register on April 25, 2018 for an additional 30-day public comment period pursuant to the State Administrative Procedure Act. The Department anticipates that the revised regulation will be presented to the Board of Regents for permanent adoption at the June 2018 Regents meeting and any comments received during this public comment period will be considered in the final adoption.

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